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Bit of advice please

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Helen Martell

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I’ve been asked by my local village hall if they can borrow some of my pictures to hang in the hall, to brighten it up. I’m fine with that.  What I’d like advice on is a contract. I think we’d need some kind of contract to cover things like if anything gets damaged or stolen etc. I don’t think we’d need a professional to draw one up (forgive the pun), but I could do with some pointers as to what to put in it and how simple (or long-winded) it needs to be.

Tessa Gwynne

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Presumably they have a committee who should do this sort of thing for you? Incidentally this reminded me that I have two paintings hung in our local community hub building in a room with others, and used for meetings etc. this has been going on for some years and I have sold a few but it’s rare! I cant remember what or if any insurance cover, certainly no contract as such. I assume the council have buildings and contents cover. I usually don’t give anything I consider too good and then forget about them for another year when they get changed! Incidentally Helen, very pleasing that they asked you. Will they be for sale?

Edited
by Tessa Gwynne

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Helen Martell

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Thanks Tessa. Yes, they will be for sale (though the hall is not used very often at all, so that will be a brucie-bonus if anything does sell), and I’m not loaning them any of my newest stuff. They have a new committee who are (currently) full of ideas
With Sarah, Phil, Ellen, Rose the dentist, and the granddaughter whose name I forget.

Robert Jones, NAPA

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Presumably they have Public Liability Insurance - if not, they should have; and if you have insurance, just check that it covers this situation: the SAA does offer insurance for exhibitions, I believe: I don't know how comprehensive it is, and whether it would apply in the case of what seems to be a semi-permament loan. The committee itself should be able to draw up a contract - just saying that the works on display are your property, on loan to them for a negotiable period/on permanent loan, and can be purchased at any time = either with all income coming to you as a condition of their loan, or with an agreed percentage of the sale going to the hall.   (You might want to do that, I don't know.)

Fiona Phipps

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I was asked yesterday to exhibit as part of the Bigger arts festival in October. Informed I would need my own liability insurance to do so. It must be a normal request these days, I don’t ever remember having to provide my own cover for previous exhibitions I’ve been involved in.
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Helen Martell

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Thanks for your input Robert and Fiona. I kind of think it should be covered by the village hall’s insurance, as they’re the ones wanting the pictures, not me putting on an exhibition. One of the committee is coming over this afternoon to look at what pictures I’ve got available

Edited
by Helen Martell

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Helen Martell

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Update on this…..  I met with my neighbour (on the village hall committee), to look at what pictures I’ve got available.  Discussed possible loss/damage by future hall users and that the VH should cover that as they are hiring my pictures, essentially. All good on that front with her.  She went back to the committee, and they said no, they wouldn’t cover any loss or damage. So I politely told them I wouldn’t be loaning them my pictures.
With Sarah, Phil, Ellen, Rose the dentist, and the granddaughter whose name I forget.

Robert Jones, NAPA

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They wre expecting you not only to show your paintings, for nothing, but also to bear the cost in the event of damage or injury?  What an unprofessional, exploitative bunch of ........ people. 
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Marjorie Firth

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They sound like “ rules is rules” kind of people….

Frank Bingley

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I think you did the right thing in not loaning your paintings Helen, sounds very one sided to me. We had the same approach from the church whose room we used for our art club meetings. It had been completely redecorated and we were asked if we would like to hang some of our paintings on the walls to make it look more homely. Three of us put our lesser, but perfectly good works on the walls, but we insisted on using mirror plates, so that no one could just walk off with them! After a couple of years, we left the premises for a larger venue and two of us gifted our paintings to the church.
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Helen Martell

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I wasn’t hugely keen on the whole idea to be honest - felt obliged to look keen as we’re a small village where everyone wants to know everyone else’s business. They can always go to the Range and get some cheap mass produced tat.

Tessa Gwynne

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If they thought of having your work to improve/ brighten up the VH of course they always have the option of buying some paintings, then you can wave them goodbye and forget about them! You could offer them that.  In the end this is one of those cases where the committee don’t appreciate what goes into producing good artwork, how much it costs in terms of hours, experience and equipment. 🤔